As you can probably tell by now, there are countless benefits to all project and client facing businesses to having a Single Source of Truth.
As the world continues to move towards digital, everyone in an organisation is now a data person, and so, organisations need to ensure that their data and business-critical information is stored securely and easy to find.
After all, companies of the future take real ownership of their data and know in their organisation who is filing all information, and who isn’t. These are the companies that are at the forefront of change, and often win the biggest customers and clients as a result.
One thing to keep in mind is that if your Single Source of Truth is not fully complete, it’s not the truth. Email is often the missing piece of the information management puzzle.
So, how can you ensure everyone in your business is storing their emails the same way they file important contracts? That’s where we come in.
Mail Manager is an easy-install Outlook add-in that can be set up and running within 24-hours, helping connect remote teams and ensuring business continuity by improving project and information visibility across the business.
The Mail Manager add-in allows staff to file, archive and retrieve project information from a centralised location, so all project leads can see what is going on, there is a strong audit trail, MDs can have peace of mind, collaboration is made easier, and email management is standardised across the business.
With Mail Manager, businesses can organise information, both current and historical, into shared locations which prevents documents and correspondence from being locked away in individual email inboxes.
Data is stored in centralised folders that reduce inbox storage space and make it easier for teams to collaborate on documents. The solution uses artificial intelligence to learn people's filing habits and understand the most appropriate folder for a document to be filed to.
Mail Manager also offers artificial intelligence-powered search functionality that enables you to find any document or email within seconds.
This ensures no more searching through inboxes or folders to find a document. Instead, you can rapidly find information based on who sent it, who the recipient was, when it was sent or what attachment was included.
Get in touch with Mail Manager today to see how we can help you painlessly achieve a Single Source of Truth in your business overnight. Leave your disjointed data behind and discover the power of a Single Source of Truth, after all, two sources of truth are one too many.